Client Content Submission Guidelines


1. Images 📸

  • File Formats: Submit images in JPEG/JPG, PNG, or WebP formats. JPEG is ideal for photographs, while PNG is best for images requiring transparency. WebP offers high-quality results with smaller file sizes.
  • Resolution and Size: Images should be optimized for the web. Ideally, keep image file sizes between 200 KB – 400KB. Use an image resolution of 72 DPI, and size images appropriately for their display size on the website.
  • Naming Conventions: Name files logically and consistently. Use lowercase, no spaces, and include descriptors that reflect the image content (e.g., blue-donut-front-view.jpeg).

2. Files 🗃️

  • Document Formats: Submit text documents in PDF format for downloadable content. Ensure that PDFs are optimized for web use with reduced file size options enabled.
  • Compress Files: For multiple files, use ZIP folders to compress and organize the content before uploading.

3. Videos 🎥

  • Hosting: Instead of uploading videos directly to the website, upload them to a video hosting platform like YouTube or Vimeo, then provide us with the link. This approach enhances site performance and accessibility.
  • File Size: If direct upload is necessary, keep video files under 10 MB if possible. Use MP4 format with H.264 encoding.
  • Accessibility: Provide captions or a transcript for videos to ensure accessibility.

4. Text Content 📝

  • Headings and Structure: Use headings (H1, H2, H3) to structure your content clearly. This helps with SEO and accessibility.
  • Keywords: Integrate keywords naturally into the text to improve SEO.
  • Readability: Ensure the text is easy to read, using short paragraphs and bullet points where applicable.

5. Accessibility Considerations ♿️

  • Alt Text for Images: Always include alt text for images. Describe the image’s content and context, which helps screen readers and improves SEO.
  • Accessible PDFs: Ensure that PDFs are accessible by checking the readability for screen readers and including tags and logical reading orders.
  • Contrast and Fonts: Use high-contrast text and backgrounds to enhance readability. Avoid overly complex fonts for body text.

6. Additional Considerations ⚖️

  • Legal Compliance: Confirm you own the rights to use any content you submit or that it is properly licensed.
  • Security: Be cautious with sensitive or personal information in files and documents. Avoid sending such information unless absolutely necessary and secure.

Submitting Your Content: You can submit your files via a secure file transfer tool (link will be provided), or through a shared drive folder assigned to your project.